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Booking Information

Bookings are now closed. Please contact Hannah Morgan h.morgan@lancaster.ac.uk if you want to add accommodation or evening meals to your booking. It may be possible to accommodate additional delegates, again please contact Hannah asap. 

Bookings should be made using the Lancaster University Online Store where payment can be made by debit/credit card or by paypal.

Accommodation and evening meals are not included in the delegate fee and must be booked separately.

The online store will produce an automated confirmation of your booking, you will also then receive a confirmation email from the conference team to confirm details of your booking. Please check this confirmation email carefully.

Conference Fees

Delegate fees include lunch and refreshments during the conference sessions. Personal Assistants attend the conference free of charge but accommodation and evening meals must be purchased.

Delegate Fees:

Full Conference Tuesday day rate Wednesday day rate Thursday day rate
Early bird (until 22/6/18) £270 £120 £150 £120
Standard (from 23/6/18) £320 £135 £165 £135
Concessionary* £220 £90 £100 £90

*The concessionary rate is available to students, delegates from low and middle income countries and for those not in paid employment or those without institutional or employer funding to support their attendance at conferences.

Evening meals (Tuesday & Wednesday night) : £26 per night

Campus Bed and Breakfast: £47 per night (single room)

Lancaster House Hotel including breakfast:  £88 per night (single) £98 per night (double) [nb. the hotel is now fully booked].

Accommodation can be booked for the nights before and after the conference (Monday 10th and Thursday 13th). If you require additional nights please contact Hannah Morgan to confirm availability.

Please contact Hannah Morgan about any access or other arrangements.

Accommodation

There are two accommodation options available:

  • Campus rooms (en-suite University student rooms with showers). There are a number of rooms that meet different access requirements. These are located in the buildings around Barker House Farm (building 65 on the campus map, link below).
  • En-suite single and double rooms at the Lancaster House Hotel (a 4* hotel adjacent to campus building 59 on the campus map). The allocated accessible rooms have baths.**nb the hotel is now fully booked**

The Campus Map can be viewed here The conference is taking place in the George Fox (registration) and Charles Carter buildings (buildings 55 & 57 on the campus map)

Rooms are allocated on a first come first served basis and preference will be given to delegates attending the whole conference. Please contact Hannah Morgan for more information

Cancellations

Cancellations received before Monday 6th August will be issued a refund minus an administration fee of £60. Cancellation requests received after 6th August will be at the discretion of the Conference organising committee and will be subject to a minimum administration charge of £60. It is highly unlikely we will be able to refund accommodation/meal costs after this time.

Refunds shall not be payable for any total or partial failure of performance by the conference organisers of their duties and obligations under this Agreement occasioned by any act of God including but not limited to fire, flood, drought, tempest; act of government or state, war, civil commotion, insurrection, blockade, embargo, prevention from or hindrance in obtaining any raw materials, energy or other supplies, interruption of utility service, labour disputes of whatever nature including but not limited to strike, lock out or boycott; fuel shortage, disruption to transportation services or facilities, and any other reason beyond the control of the conference organisers.

Accessibility

We strive to make the conference as accessible as possible to all delegates. There is a small conference team who can provide general assistance (but not medical or personal care). If delegates need to arrange additional assistance the University’s Disabilities Service recommends Allied Health Care (01524 840844/ lancaster@alliedhealthcare.com).

The majority of the conference rooms are equipped with a loop system, we will work with those who have requested loop access to ensure all sessions they wish to attend are in rooms with appropriate facilities. There will be a palantypist with projection to large screen available in all plenary sessions. Information can be provided in alternative formats. Other access request can be considered and delegates are encouraged to make their needs known as soon as possible. The accommodation is a 10-15 minute walk from the George Fox and Charles Carter buildings along an accessible path.

Bursaries

We have a number of bursaries available (a discount on the concessionary rate) .  The bursaries are intended for those who are unwaged or without institutional/employer support and prioritise those who have not attended the conference before. Please contact Hannah Morgan to apply. The deadline for applications is 1st May 2018.