Understanding Applicant Tracking Systems (ATS) and How to Optimise Your CV

Applicant Tracking Systems (ATS)—also known as CV scanning software, online application systems, or resume robots—are a key part of the hiring process for many employers. These systems use algorithms and keywords to filter CVs and identify the most qualified candidates, often prioritising them for further review by human recruiters.

If you’ve applied for a job directly through an employer’s website, your resume likely went through an ATS before it reached human eyes. But it’s not just employers who use these systems; ATS technology is also employed by:

1. Job Boards and CV Databases: Platforms like Indeed, Getwork, ZipRecruiter
2. Social Platforms: LinkedIn and Glassdoor.
3. Recruitment Firms: Companies such as Michael Page, Hays, Randstad

Understanding how ATS works and how to optimise your CV for these systems can significantly improve your chances of getting noticed. Here’s what you need to know:

Recognising an ATS

1. Online Forms
   • If you’re asked to fill out an online form with individual text fields, it’s a good indication that an ATS is being used. Some systems will ask you to upload your CV for automatic scanning, while others might require you to paste your CV text into a form. Regardless of the method, your CV will be processed by the ATS.
2. One-Click Apply Functions
   • Platforms like LinkedIn and Glassdoor offer one-click apply features, such as LinkedIn’s ‘Easy Apply’ button. This allows you to apply for jobs quickly without leaving the platform. Even with this convenience, your CV and LinkedIn profile content are still evaluated by an ATS.
3. URLs
   • An easy way to identify an ATS is by checking the URL. Employers often redirect you from their careers page to a third-party site branded with the name of an ATS provider. Look for URLs with names like Oracle, Jobvite, Workday, or SAP SuccessFactors.

Optimising Your CV for ATS

To ensure your CV makes it through the ATS and into the hands of a recruiter, follow these best practices:

1. Keep It Simple
   • Avoid using elaborate designs, images, graphs, symbols, or specialised fonts, as these can confuse the ATS. Stick to a clear, text-based format with minimal formatting. Use standard fonts like Arial or Times New Roman and save your CV as a .doc or .docx file.
2. Use Standard Headers
   • Make sure your CV headers are straightforward and easily recognisable by ATS. Common headers include “Work Experience,” “Education,” and “Skills.”
3. Incorporate Relevant Keywords
   • Analyse the job description and incorporate relevant keywords and phrases into your CV. ATS systems often look for specific terms related to skills, qualifications, and experience that match the job requirements.
4. Avoid Spelling and Grammar Mistakes
   • Proofread your CV carefully to avoid spelling and grammar errors. Mistakes can confuse the ATS and negatively impact your application.

By understanding how ATS works and tailoring your CV to meet its criteria, you can enhance your chances of making it through the initial screening process. With 70% of large companies and 20% of small and mid-sized businesses utilising ATS technology, it’s crucial to ensure your CV is optimised for these systems to improve your likelihood of landing an interview.