Conference and CPD expenses

Last Updated on 24/01/2024

Each trainee has a budget for the duration of training, which is to be used to cover CPD, such as attendance at conferences, research costs and also CAT formulation sessions (personal therapy). The budget depends on the year of entry to the programme.

Once your application to attend a conference, online training or personal therapy has been approved by Katherine Thackeray, Programme Administrator, she will provide a budget code for you to quote when submitting a request through the procurement portal to book your event and travel and accommodation if required. Please note that the procurement and travel teams need advance notice to process the booking, so allow plenty of time ahead of the event. The University finance team will no longer approve claiming back for events you paid for yourself, they have to go through the portal in advance.

Conference and course fees should be requested through the purchase order request (if you experience issues with this in specific circumstances the programme may be able to make payment on credit card).

For conference/cpd booking queries email: strategic.purchasing@lancaster.ac.uk

For any travel booking queries email: travel@lancaster.ac.uk

Any costs associated with during the event, such as meals and sundries, you can pay  yourself and claim it back electronically through the online student expenses system. Claims must be submitted within three months of the expenditure. Please see the Lancaster University student expenses web page for links to the expense policy and full details for making a claim in Agresso Web.

Please note that the Agresso icon will not appear on your desktop, but you can access the system via the web address (which is included in the help pages).

Receipts should be scanned or photographed and attached to the online claim. Please notify Katherine Thackeray of the expenses being claimed as these need to be deducted from your budget (you need to ensure you have sufficient unspent budget to cover the full cost of the claim). Please note alcohol will not be reimbursed.

Please contact Sarah Heard, Research Coordinator, for any research related costs (including expert by experience involvement).

Fees claimed are reimbursed direct into your bank account, so you need to register your bank account via the Lancaster University bank account nomination website.

Guide to claiming expenses through Agresso
Lancaster University bank account nomination