Booking Information

Please note: The information on this page relates to costings for September 2020. They remain here for information and will be revised for the September 2022 conference in due course.

Bookings will be made using the Lancaster University Online Store system where payment can be made using debit or credit cards and using paypal. The system will open for bookings in March 2022.

Conference fees

Delegate fees include lunch and refreshments including receptions during the conference sessions. Evening meals and accommodation on campus or at the Lancaster House Hotel must be added to your booking. Personal Assistants attend the conference free of charge but accommodation and evening meals must be purchased for them.

2020 Delegate Fees:

Full Conference Tuesday day rate Wednesday day rate Thursday day rate
Early bird (until 22/6/20) £270 £120 £150 £120
Standard (from 23/6/20) £320 £135 £165 £135
Concessionary* £200 £90 £100 £90

*The concessionary rate is available to students, delegates from low and middle income countries and for those not in paid employment or those without institutional or employer funding to support their attendance at conferences.

Evening meals (Tuesday & Wednesday night) : £20 per night

Campus Bed and Breakfast: £50 per night (single room)

Lancaster House Hotel £92.59 per night (single occupancy) £98 per night (double occupancy) nb. These rates apply to rooms reserved for the conference and booked via the online store.,

Accommodation can be booked for the nights before and after the conference (Monday 10th and Thursday 13th). If you require additional nights please contact Hannah Morgan to confirm availability.

Please contact Hannah Morgan about any access or other arrangements.


There are two accommodation options available:

  • Campus rooms (en-suite University student rooms with showers). There are a number of rooms that meet different access requirements. These are located in the buildings around Barker House Farm (building 65 on the campus map, link below).
  • En-suite single and double rooms at the Lancaster House Hotel (a 4* hotel adjacent to campus building 59 on the campus map). The allocated accessible rooms have baths.

The Campus Map can be viewed here The conference is taking place in the George Fox (registration) and Charles Carter buildings (buildings 55 & 57 on the campus map)

Rooms are allocated on a first come first served basis and preference will be given to delegates attending the whole conference. Please contact for more information


Cancellations received before Friday 1st August 2020 will be issued a refund minus an administration fee of £60. Cancellation requests received after 1st August will be at the discretion of the Conference organising committee and will be subject to a minimum administration charge of £60. It is highly unlikely we will be able to refund accommodation/meal costs after this time.

Refunds shall not be payable for any total or partial failure of performance by the conference organisers of their duties and obligations under this Agreement occasioned by any act of God including but not limited to fire, flood, drought, tempest; act of government or state, war, civil commotion, insurrection, blockade, embargo, prevention from or hindrance in obtaining any raw materials, energy or other supplies, interruption of utility service, labour disputes of whatever nature including but not limited to strike, lock out or boycott; fuel shortage, disruption to transportation services or facilities, and any other reason beyond the control of the conference organisers.


We strive to make the conference as accessible as possible to all delegates. There is a small conference team who can provide general assistance (but not medical or personal care). If delegates need to arrange additional assistance the University’s Disability Service recommends Allied Health Care (01524 840844/

The majority of the conference rooms are equipped with a loop system, we will work with those who have requested loop access to ensure all sessions they wish to attend are in rooms with appropriate facilities. There will be a palantypist with projection to large screen available in all plenary sessions. Information can be provided in alternative formats. Other access request can be considered and delegates are encouraged to make their needs known as soon as possible. The accommodation is a 10-15 minute walk from the George Fox and Charles Carter buildings along an accessible path.


We have a number of bursaries available (a discount on the concessionary rate) .  The bursaries are intended for those who are unwaged or without institutional/employer support and prioritise those who have not attended the conference before. Please contact Hannah Morgan to apply. The deadline for applications is 1st May 2020.

Return to conference home page